Date & Time: 

Check campus calendars to see what events are already scheduled that might compete with your event for resources and audience.

Spaces:

All available campus spaces can be scheduled through EMS. If you have questions about scheduling a space, contact CollegeEvents@ursinus.edu.

Quick Tip: We suggest factoring set-up and break-down time into your space reservation.

Note: Some spaces require additional staff and resources. Please plan for these requests to take additional time to be processed.

A skilled and resourceful team of Ursinus staff is waiting to help you set the stage for a successful event. Place your requests at least 2-3 weeks in advance to make sure resources and staff are available.

Quick Tip: When placing a request for support services include:

• Event Name
• Event Date
• Event Time
• Event Location (if in person)
• Event Planner Name & Contact Information (must be present for event)
• Resources & Support Requested
• Set-up & Break-down Time for Resources & Support

Facilities -  Contact Facilities Services at facilities@ursinus.edu

Technical Support - Contact Tech Support or Event Technology 

Catering - If you are planning an event with food and beverages please go through our on campus Catering Office.

Quick Tip: Remember if you are arranging meals for an event you’ll need to reserve a dining venue as well.

If you need to coordinate contracts or payment for your event, you can find everything you need through the Business Office.

When thinking about your event, try to identify your key audience. Sometimes an event can draw multiple audiences, which can require different tactics.

• Create an event & post to the events calendar (if you haven’t done so already)
  • “Good Morning, Ursinus” pulls event details from the campus events calendar
• Create a slide for campus video displays
• Design a poster
• Social Media

• EMS Access & Accounts 
• Check Campus Calendars
• Room Wizard
• Master Calendar 2022-23
• Questions? Contact the College Events & Signature Programs team. 

• Effective Planning Checklist
  This printable checklist tool is designed to keep campus event planners on track as they plan their event or program.
• Planning Your Next Campus Event Lunch & Learn
  • This presentation introduces the college events team and mission as well as our online resources. This presentation also reviews the current events landscape on campus and offers ideas and tips for event planners.  
• Effective Event Planning Lunch & Learn
• Arts and Lectures Event Support
• Promoting Your Events and Announcements
• Recommendations for Events with Alcohol